Set a Property Value

Set Property Value is a very powerful command intended for use by system administrators only. It is available only if you have the Change Properties and Set Property Value privileges.

It is useful for several purposes:

  • To set the value of a property that is not visible on a property page and therefore cannot be set manually otherwise.

  • To set the value of a property for many documents at one time, such as after importing a batch of documents for which the data was not available for import.

  • To copy the value of one property to another.

  • To calculate the value of a property based on the values of other properties.

Closed(PowerWeb) Set Property Value for a Batch of Files

Use these steps for PowerWeb.

This command only functions if your search results contain less than 100,000 files.

To set a property value for a batch of files:

  1. Conduct a search.

  2. Select the Search Results heading.

    This will apply the command you select to all results in your search, including results on subsequent pages.

  3. Select the Set a Property Value command from the Edit tab.

  4. Follow steps 3-8 in the Set a Property Value procedures below.

    If the Set a Property Value command is applicable for all files in the search results, the operation succeeds. Otherwise, the system will execute the command for the files where the command is applicable.

ClosedSet a Property Value

Use these steps for PowerUser and PowerWeb.

To set a property value:

  1. Select the documents for which you want to set the property value.

  2. Choose between two options:

    • On the Edit ribbon, in the Organize group, click Set Property Value.

    • Right-click a selected document, point to Edit, and click Set Property Value.

      The Set Property Value dialog box appears.

  3. Select the property that you want to set from the Property list.

  4. Select one of the options in the Set to group and then specify a value for that option using the descriptions in the Property Value Options section below.

  5. Click the Add to List icon to add your property specification to the property list.

    To prevent setting a specified property , deselect it in the Property list.

  6. Repeat steps 3 to 5 for each property that you want to set for the selected documents.

  7. Enable the Ignore validation rules option, if desired.

  8. When you are ready to set all of the specified properties, click OK.

    The specified properties are updated for the selected documents.

    In PowerWeb, a log of actions is shown. Each document name is a link for navigating to problem documents. The log can be copied to the clipboard for pasting into other applications.

ClosedProperty Value Options

Set Property Value options
Option Description

Property

If you select a property that uses a lookup list, the available values will appear as a list of the Fixed value option. The list of available properties is configured by a system administrator as described in Configure Column Layouts.

Fixed value

Type or select the value that you want to set in the property selected for Property.

Value of property

Select a different property than you selected for Property, the current value of which you want to set in the selected property.

Script expression

Type a VBScript expression to calculate the value that you want to set in the selected property. Click the Meridian Script Editor button (if available)  to display the Meridian Script Editor dialog to help you build and validate an expression.

Learn more about Configuration Expressions.

Ignore validation rules

Enable this option to bypass any lookup list and input restriction rules configured for the property. This option is only available for users with the Advanced Set Property Value privilege described in Vault Privileges.