Archive Scope Roles

In this article, we list the default users and groups that are assigned to the Archive scope roles and the functionality that is available to these roles in PowerWeb. Roles may be assigned to users or groups for specific folders as described in Assign Security Roles To a Folder. Users may be added to groups as described in Manage User Groups.

Scope Role to User Group Default Mapping

The table below lists the default user groups assigned to each scope role. Your Tenant Administrator may add or remove user groups from each scope role. For more information, contact your Tenant Administrator.

Archive scope role assignments
Role	Description	Default Assignments
Archive Viewer	View documents inside assigned archive areas
Archive Archiver	Archive documents to the archive area	DC Engineering Asset Managers
Archive Manager	All actions inside assigned archive areas, including deleting	DC Operations

Functionality Available to these Scope Roles

The functionality made available by each scope role is indicated in the following table. Scroll the table to see additional functionality. Functionality that is not listed in the table is not made available.

Important!

The functionality listed in this table does not necessarily correspond to individual security privileges—they may include multiple security privileges or they may not be controlled by a privilege at all. If a scope role makes a functionality available that is not allowed by a user's security role, the user's security role will override the scope role.

Functionality available to the Archive scope roles in PowerWeb
Category	Action	Archive Archiver	Archive Viewer	Archive Manager
Tenancy	Connect to server	Available	Available	Available
Tenancy	View dashboard		Available	Available
Vault	Save search results		Available	Available
Vault	Build report		Available	Available
Document	View audit trail	Available	Available	Available
Document	Update thumbnail	Available	Available	Available
Document	Download document		Only renditions	Available
Document	Copy document		Available	Available
Document	Show revisions		Available	Available
Document	View workflow		Available	Available
Document	View document information		Available	Available
Document	View document history		Available	Available
Document	View comments		Available	Available
Document	View manual references		Available	Available
Document	View hybrid parts		Available	Available
Document	Find archived tag		Available	Available
Document	Delete document			Available
Document	Batch update document information			Available
Document	Create manual reference			Available
Document	Delete manual reference			Available