Documentation Scope Roles

In this article, we list the default users and groups that are assigned to the Documentation scope roles and the functionality that is available to these roles in PowerWeb. Roles may be assigned to users or groups for specific folders as described in Assign Security Roles To a Folder. Users may be added to groups as described in Manage User Groups.

Scope Role to User Group Default Mapping

The table below lists the default user groups assigned to each scope role. Your Tenant Administrator may add or remove user groups from each scope role. For more information, contact your Tenant Administrator.

Documentation scope role assignments
Role	Description	Default Assignment
Documentation Viewer	View documents inside the assigned documentation area	DC Operations Designers Approvers Viewers Asset Managers DC Engineering
Documentation Editor	Edit documents inside the assigned documentation area	Documentation Editors
Documentation Manager	All actions inside assigned documentation area, including deleting	Senior DC DC Operations

Functionality Available to these Scope Roles

The functionality made available by each scope role is indicated in the following table. Scroll the table to see additional functionality. Functionality that is not listed in the table is not made available.

Important!

The functionality listed in this table does not necessarily correspond to individual security privileges—they may include multiple security privileges or they may not be controlled by a privilege at all. If a scope role makes a functionality available that is not allowed by a user's security role, the user's security role will override the scope role.

Functionality available to the Documentation scope roles in PowerWeb
Category	Action	Documentation Viewer	Documentation Editor	Documentation Manager
Tenancy	Connect to server	Available	Available	Available
Tenancy	View dashboard	Available	Available	Available
Vault	Save search results	Available	Available	Available
Vault	Build report	Available	Available	Available
Document	Download document	Only renditions	Available	Available
Document	Show revisions	Available	Available	Available
Document	View workflow	Available	Available	Available
Document	View document information	Available	Available	Available
Document	View document history	Available	Available	Available
Document	View comments	Available	Available	Available
Document	View audit trail	Available	Available	Available
Document	Update thumbnail	Available	Available	Available
Document	Lock document		Available	Available
Document	Unlock document		Available	Available
Document	Issue new file name		Available	Available
Document	Change revision		Available	Available
Document	Copy document		Available	Available
Document	Upload document		Available	Available
Document	Synchronize properties to file		Available	Available
Document	Synchronize properties from file		Available	Available
Document	Batch update document information		Available	Available
Document	Create comment		Available	Available
Document	Attach rendition		Available	Available
Document	Update rendition		Available	Available
Document	Unlock rendition		Available	Available
Document	Create manual reference		Available	Available
Document	Delete manual reference		Available	Available
Document	Create a folder		Available	Available
Document	Create document
Document	Import document		Available	Available
Document	Edit properties		Available	Available
Document	Submit document for review		Available	Available
Document	Initiate change on document		Available	Available
Document	Review document		Available	Available
Document	Continue change after rejection		Available	Available
Document	View rendition job status		Available	Available
Document	Restart or cancel rendition job		Available	Available
Document	Delete a folder			Available
Document	Delete document			Available
Document	Close comments			Available
Document	Revoke change			Available
Document	Delete document			Available
Document	Archive document			Available