Archive Scope Roles

In this article, we list the default users and groups that are assigned to the Archive scope roles and the functionality that is available to these roles in PowerWeb. Roles may be assigned to users or groups for specific folders as described in Assign Security Roles To a Folder. Users may be added to groups as described in Manage User Groups.

ClosedScope Role to User Group Default Mapping

The table below lists the default user groups assigned to each scope role. Your Tenant Administrator may add or remove user groups from each scope role. For more information, contact your Tenant Administrator.

Archive scope role assignments
Role Description Default Assignments

Archive Viewer

View documents inside assigned archive areas

 

Archive Archiver

Archive documents to the archive area

DC Engineering

Asset Managers

Archive Manager

All actions inside assigned archive areas, including deleting

DC Operations

ClosedFunctionality Available to these Scope Roles

The functionality made available by each scope role is indicated in the following table. Scroll the table to see additional functionality. Functionality that is not listed in the table is not made available.

Important!

The functionality listed in this table does not necessarily correspond to individual security privileges—they may include multiple security privileges or they may not be controlled by a privilege at all. If a scope role makes a functionality available that is not allowed by a user's security role, the user's security role will override the scope role.

Functionality available to the Archive scope roles in PowerWeb

Category

Action

Archive Archiver

Archive Viewer

Archive Manager

Tenancy Connect to server

Available

Available

Available

Tenancy View dashboard  

Available

Available

Vault Save search results  

Available

Available

Vault Build report  

Available

Available

Document View audit trail

Available

Available

Available

Document Update thumbnail

Available

Available

Available

Document Download document  

Only renditions

Available

Document Copy document  

Available

Available

Document Show revisions  

Available

Available

Document View workflow  

Available

Available

Document View document information  

Available

Available

Document View document history  

Available

Available

Document View comments  

Available

Available

Document View manual references  

Available

Available

Document View hybrid parts  

Available

Available

Document Find archived tag  

Available

Available

Document Delete document    

Available

Document Batch update document information    

Available

Document Create manual reference    

Available

Document Delete manual reference    

Available